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Vael Creative

Terms for your procurement team

Scope

Anything beyond the agreed scope is quoted and approved in writing before it starts.

Ownership

You own the final work once you've paid for it, on a single project or a partnership. We keep our workflows and tools.

Acceptance and revisions

In our image agreements, a delivery counts as accepted if you raise no objection within five business days. Two rounds of revision are included on every deliverable, and one on each film.

Your material in AI tools

Your agreement can commit us to commercially reasonable efforts to use only paid AI tools that don't train on your files, and to return or delete them within 30 days of a written request. One signed agreement already does.

AI labeling

Our agreements state that the imagery is AI-generated. You decide how to label it where it runs.

Access to your systems

Read-only CRM access is optional. It lets hotel emails use your existing segments, and your team keeps sending from its own system.

Agencies

An agency can pass our images to its own clients for the original intended use, under a sublicense in the agreement.

Invoicing

We invoice partnerships monthly, payable within 30 days.

Vendor forms

Send your vendor forms and security questionnaire with the brief. We'll fill them in before work starts.

Written by Brian Hughes. Published September 27, 2026.

Bring your procurement questions to the call, and we'll answer them with the agreement in hand.